{"id":34739,"date":"2023-01-27T13:00:23","date_gmt":"2023-01-27T12:00:23","guid":{"rendered":"https:\/\/wpstaging.timetrackapp.com\/?p=34739"},"modified":"2025-01-20T21:35:55","modified_gmt":"2025-01-20T20:35:55","slug":"managing-staff-absence","status":"publish","type":"post","link":"https:\/\/wpstaging.timetrackapp.com\/en\/blog\/managing-staff-absence\/","title":{"rendered":"Boost Employee Performance by Managing Staff Absence"},"content":{"rendered":"<p>Employee performance is an essential part of a successful business. After all, happy employees make for more productive workplaces, Unfortunately, unchecked employee absences can prove detrimental to the company&#8217;s bottom line. <strong>Managing staff absence<\/strong> is a crucial factor for any company&#8217;s success.<\/p>\n<p>Absenteeism can cause tremendous <strong>strife and stress<\/strong>, which is why it\u2019s important to determine the root issue of any employee&#8217;s constant absence. Without doing so, management runs the risk of letting employees consistently miss work and deadlines.<\/p>\n<p>Fortunately though, by managing absence and addressing these issues head-on, employers and employees alike are empowered with opportunities that help everyone succeed.<\/p>\n<h2>What is staff absence?<\/h2>\n<hr \/>\n<p>When an employee continually fails to show up for work, it&#8217;s known as <strong>absenteeism.<\/strong> This pattern of erratic attendance can negatively affect the company and the resulting workload impacts other team members. Even though sickness absence and emergencies happen occasionally, when excessive absences become frequent, it&#8217;s time to take action.<\/p>\n<p>Keeping tabs on employee attendance is critical to ensuring your team members remain <strong>productive.<\/strong> Managers should track the patterns of employee absence carefully by measuring the absenteeism rate to spot signs of recurring activities.<\/p>\n<blockquote><p>Staying alert, while at the same time, supportive, can help ensure a healthy workforce with <strong>positive morale<\/strong> \u2013 which in turn leads to greater success.<\/p><\/blockquote>\n<p>When you are struggling to manage chronic absenteeism, <a href=\"https:\/\/wpstaging.timetrackapp.com\/en\/attendance-tracking\/\">TimeTrack Attendance Tracking<\/a> is invaluable. Working time models store the\u00a0employment contracts\u00a0of all employees and create a precise overview of their\u00a0<strong>working hours<\/strong>. TimeTrack software also allows you to <strong>generate reports<\/strong>\u00a0to have a clear overview of employee attendance tracking.<\/p>\n<div id=\"attachment_29893\" style=\"width: 739px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-29893\" class=\"wp-image-29893\" src=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-20-003104-300x224.png\" alt=\"managing-staff-absence-timetrack-blog-tips\" width=\"729\" height=\"545\" srcset=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-20-003104-300x224.png 300w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-20-003104-768x573.png 768w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-20-003104-705x526.png 705w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-20-003104-595xh.png 595w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-20-003104.png 888w\" sizes=\"auto, (max-width: 729px) 100vw, 729px\" \/><p id=\"caption-attachment-29893\" class=\"wp-caption-text\"><em>TimeTrack Attendance Tracking<\/em><\/p><\/div>\n<h2><strong>Types of employee absence<\/strong><\/h2>\n<hr \/>\n<p>Working with a team of diverse personalities inevitably leads to instances where some may be absent for a day or two. By being able to <strong>identify<\/strong> the type of absenteeism, businesses can proactively create solutions that prevent ongoing issues and maintain productivity.<\/p>\n<h3><strong>Authorized and planned staff absences<\/strong><\/h3>\n<ul>\n<li>Managing time off should be simple and stress-free. Whether it\u2019s a planned holiday, an appointment or sick leave \u2013 when the necessary arrangements have been made, any absence can be easily accommodated <strong>without disruption<\/strong> to workflow.<\/li>\n<\/ul>\n<h3><strong>Unauthorized absences<\/strong><\/h3>\n<ul>\n<li>When employees don&#8217;t show up for work with a valid excuse, it can disrupt the workplace&#8217;s productivity and <strong>morale.<\/strong> Unscheduled absences are challenging as other colleagues must bear the extra burden of tasks while juggling their own workloads.<\/li>\n<\/ul>\n<h3><strong>Unplanned, genuine absences<\/strong><\/h3>\n<ul>\n<li>Even when we plan for it, life inevitably brings unexpected absences from work. From illnesses to family emergencies or accidents, these genuine and <strong>unavoidable hiccups<\/strong> are simply part of the job. While disruptive at times, they&#8217;re common, making flexibility in the workplace essential.<\/li>\n<\/ul>\n<h2>Managing staff absence<\/h2>\n<hr \/>\n<p>Absence management, often known as <strong>attendance management<\/strong>, is a strategy used by businesses to minimize employee absence. Managing employee absenteeism is critical to ensure business as usual. You will need a plan of action, including strategies to promote employee wellbeing, as well as final <strong>disciplinary policies<\/strong> when required.<\/p>\n<h2>Why is absence management important?<\/h2>\n<hr \/>\n<p>Absence management is essential for successful business operations. Unmanaged absences have costly consequences, impacting both your <strong>finances<\/strong> and team morale in the workplace.<\/p>\n<p>It also acts as an indicator of greater issues within the company; such as a stressful environment or <strong>inadequate<\/strong> training processes that lead to employee burnout and frustration.<\/p>\n<p>By proactively managing these factors, businesses can benefit long-term from increased employee engagement and improved performances.<\/p>\n<div id=\"attachment_34786\" style=\"width: 733px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-34786\" class=\"wp-image-34786 \" src=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence-300x300.png\" alt=\"manage-staff-absence-timetrack-blog-article\" width=\"723\" height=\"723\" srcset=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence-300x300.png 300w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence-1030x1030.png 1030w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence-80x80.png 80w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence-768x768.png 768w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence-36x36.png 36w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence-180x180.png 180w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence-705x705.png 705w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence-595xh.png 595w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Staff-absence.png 1080w\" sizes=\"auto, (max-width: 723px) 100vw, 723px\" \/><p id=\"caption-attachment-34786\" class=\"wp-caption-text\"><em>Managing staff absence<\/em><\/p><\/div>\n<h2>What is an absence management system policy?<\/h2>\n<hr \/>\n<p>An absence management policy is key for any successful business, allowing employees to take time off when needed, while ensuring there isn&#8217;t an outrageous amount of absences that could affect productivity.<\/p>\n<h3>An absence management policy should include:<\/h3>\n<ul>\n<li>What a worker <strong>must do<\/strong> if they are unable to report for duty. Who should they inform, when should they inform them by and <strong>how<\/strong> should they inform them? Is it okay to send a <strong>text<\/strong> to their boss, or do they have to use an HR system and report their absence by a certain time?<\/li>\n<li>Specifics on how their absences are being tracked. <a href=\"https:\/\/wpstaging.timetrackapp.com\/en\/blog\/lazy-employees\/\">Lazy employees<\/a> are amongst the <strong>most difficult<\/strong> to deal with because they may not be breaching any regulations, but are nonetheless disrupting the workplace. A good manager should consider spending more time with them to <strong>motivate<\/strong> them.<\/li>\n<li>The workplace may not be the same when they return from an extended leave. The employee may benefit from a <strong>brief onboarding<\/strong>, which may include a return to work interview.<\/li>\n<li>What happens to their paycheck if they are absent from work? Employees have a right to know how many <strong>sick days<\/strong> they are guaranteed, as well as the consequences of abusing those days off.<\/li>\n<\/ul>\n<h2>Managing staff absence with fairness<\/h2>\n<hr \/>\n<h3><strong>Find the root cause<\/strong><\/h3>\n<ul>\n<li>Have honest conversations with your employees and looking deeper into <strong>why<\/strong> they might be missing work. There could be personal issues hindering their focus or health problems preventing them from coming in. It&#8217;s possible that stress has caused <strong>burnout;<\/strong> or even worse, perhaps they feel unsafe at work.<\/li>\n<\/ul>\n<h3><strong>Stay in contact with absent staff<\/strong><\/h3>\n<ul>\n<li>Even though your employee may be away for a family matter or recovering from an illness, it&#8217;s important not to neglect them. Feeling <strong>disconnected<\/strong> and isolated during their absence is often a concern for them. Reassure them that they&#8217;re still <strong>part of your team<\/strong> with regular check-ins via text message. Don&#8217;t call them to talk about work! Check in simply to make sure they&#8217;re okay and provide support if necessary.<\/li>\n<\/ul>\n<h3>Introduce a structured return to work<\/h3>\n<ul>\n<li>Going back to work after a long term absence can be daunting. Any length of time away from the office can make it difficult to return, especially with a huge workload awaiting. Make the <strong>transition<\/strong> easier with structured returns.<\/li>\n<\/ul>\n<p>A <a href=\"https:\/\/wpstaging.timetrackapp.com\/en\/blog\/non-productive-time\/\" target=\"_blank\" rel=\"noopener noreferrer\">distracted workforce<\/a> is often unwilling to give their best efforts, which can trigger dwindling customer satisfaction and productivity, and consequently, <strong>business failure<\/strong> if management fails to act quickly.<\/p>\n<p>Check in with employees: ask what support they need and debrief them about anything that transpired while gone. Focus on easing <strong>anxiety<\/strong> and setting the person up for success.<\/p>\n<h3><strong>Incentivize attendance<\/strong><\/h3>\n<ul>\n<li>Incentivizing employees can set the tone for a positive and productive work environment. <strong>Rewarding<\/strong> hard-working individuals inspires appreciation, allowing their efforts to be acknowledged while they boost productivity rates through <strong>improved motivation<\/strong>.<\/li>\n<\/ul>\n<p>To manage incentive programs more efficiently, consider utilizing good attendance management systems like <a href=\"https:\/\/wpstaging.timetrackapp.com\/en\/timesheet\/\" target=\"_blank\" rel=\"noopener noreferrer\">TimeTrack Timesheets<\/a> which enables a company to track viable working hours, regular breaks and overtime.<\/p>\n<div id=\"attachment_30141\" style=\"width: 740px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-30141\" class=\"wp-image-30141 \" src=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-25-003504-300x207.png\" alt=\"managing-staff-absence-timetrack-timesheet\" width=\"730\" height=\"503\" srcset=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-25-003504-300x207.png 300w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-25-003504-768x530.png 768w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-25-003504-705x487.png 705w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-25-003504-595xh.png 595w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/09\/\u0421\u043d\u0438\u043c\u043e\u043a-\u044d\u043a\u0440\u0430\u043d\u0430-2022-09-25-003504.png 978w\" sizes=\"auto, (max-width: 730px) 100vw, 730px\" \/><p id=\"caption-attachment-30141\" class=\"wp-caption-text\"><em>TimeTrack Timesheet<\/em><\/p><\/div>\n<h3>Use absence management software<\/h3>\n<ul>\n<li>Absence management software is a great way to keep an eye on absences, <strong>streamline<\/strong> the time off process and ensure accurate payroll. Automating absence management tracking can provide managers with <strong>real-time insight<\/strong> into staffing needs.<\/li>\n<\/ul>\n<h3><strong>Allow for a shorter working week<\/strong><\/h3>\n<ul>\n<li>Flexible and shorter work schedules are gaining traction with employees! Keep your team engaged by introducing a host of <strong>innovative ways<\/strong> to reduce their hours. In addition to half-day Fridays or flexible schedules, consider reducing everyone&#8217;s working hours across the board. You could opt for an inspiring <strong>four-day week.<\/strong><\/li>\n<\/ul>\n<h3><strong>Allow flexible scheduling<\/strong><\/h3>\n<ul>\n<li>Working the graveyard or morning shift for an extended period can take a toll on physical and mental health, leading to long-term illness. <strong>Flexible scheduling<\/strong> offers people the valuable opportunity to get back into their natural sleep cycle, ensuring they&#8217;re getting enough restful shut-eye.<\/li>\n<\/ul>\n<h3><strong>Focus on creating a happy work culture<\/strong><\/h3>\n<ul>\n<li>Investing in a healthy work culture can be one of the most <strong>beneficial investments<\/strong> an organization makes. A workplace that emphasizes staff wellbeing, communication and mental health leads to less employee absenteeism.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-34955 aligncenter\" src=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Depositphotos_624560266_L-300x181.jpg\" alt=\"\" width=\"746\" height=\"450\" srcset=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Depositphotos_624560266_L-300x181.jpg 300w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Depositphotos_624560266_L-1030x622.jpg 1030w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Depositphotos_624560266_L-768x463.jpg 768w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Depositphotos_624560266_L-1536x927.jpg 1536w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Depositphotos_624560266_L-1500x905.jpg 1500w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Depositphotos_624560266_L-705x425.jpg 705w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Depositphotos_624560266_L-595xh.jpg 595w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2023\/01\/Depositphotos_624560266_L.jpg 2000w\" sizes=\"auto, (max-width: 746px) 100vw, 746px\" \/><\/p>\n<h2>Tips for chronically absent staff<\/h2>\n<hr \/>\n<ul>\n<li>\n<h3><strong>Choose an appropriate buffer<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p>Designing an attendance policy should be taken seriously as it&#8217;s critical to the success of your business. Decide how many staff absences are acceptable before tackling lateness. Some companies prefer a 15- or <strong>30-minute window.<\/strong> Others require employees to arrive exactly on time for their shifts. Establish this standard and ensure everyone has clarity on expectations.<\/p>\n<ul>\n<li>\n<h3><strong>Create escalation levels<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p>Keep your team members on track by setting up a clear and <strong>consistent warning system<\/strong> for tardiness. Begin with verbal reminders, then move to written warnings if the issue persists, only opting for probation after any further offenses.<\/p>\n<ul>\n<li>\n<h3><strong>Track attendance issues\u00a0<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p>Make sure you have an effective system in place to monitor employee attendance. If a spreadsheet isn&#8217;t enough, try <strong>specialized tools<\/strong> for tracking and managing absenteeism. Make the process as simple and transparent as possible.<\/p>\n<ul>\n<li>\n<h3><strong>Embrace remote work and flexible hours<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p>Today&#8217;s companies are seeing the tremendous benefits of providing an agile workspace. Employers now recognize that offering <strong>flexible working hours<\/strong> and robust remote work policies can ensure that employees adequately manage their job responsibilities while attending to personal matters. This approach increases productivity and reduces days off from work.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-23390\" style=\"margin-top: 0px; margin-bottom: 0px;\" src=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/03\/prince2-projektmanagement-300x200.jpg\" alt=\"prince2-projektmanagement\" width=\"760\" height=\"506\" srcset=\"https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/03\/prince2-projektmanagement-300x200.jpg 300w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/03\/prince2-projektmanagement-768x512.jpg 768w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/03\/prince2-projektmanagement-705x470.jpg 705w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/03\/prince2-projektmanagement-595xh.jpg 595w, https:\/\/wpstaging.timetrackapp.com\/wp-content\/uploads\/2022\/03\/prince2-projektmanagement.jpg 1000w\" sizes=\"auto, (max-width: 760px) 100vw, 760px\" \/><\/p>\n<ul>\n<li>\n<h3>Know when to take it up a notch<\/h3>\n<\/li>\n<\/ul>\n<p>When an employee\u2019s tardiness and absenteeism continue, it&#8217;s time to have a <strong>formal<\/strong> counseling session. Depending on the company structure it could be with their manager or HR representative. Let them know your expectations for attendance at work as well as reinforce what will happen if these rules are not followed \u2013 <strong>serious consequences.<\/strong><\/p>\n<h2><strong>Conclusion<\/strong><\/h2>\n<hr \/>\n<p>A successful organization starts with having the right system and open communication in place for successful absence management \u2013 plus a <strong>diverse workforce.<\/strong><\/p>\n<p>By providing employees with the adequate tools to support their wellbeing, as well as the balance between work and personal life, you are creating an environment that will motivate better output.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Employee performance is an essential part of a successful business. After all, happy employees make for more productive workplaces, Unfortunately, unchecked employee absences can prove detrimental to the company&#8217;s bottom line. Managing staff absence is a crucial factor for any company&#8217;s success. Absenteeism can cause tremendous strife and stress, which is why it\u2019s important to [&hellip;]<\/p>\n","protected":false},"author":33,"featured_media":14550,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[153],"tags":[282],"class_list":["post-34739","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-time-management","tag-staff-absence"],"_links":{"self":[{"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/posts\/34739","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/users\/33"}],"replies":[{"embeddable":true,"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/comments?post=34739"}],"version-history":[{"count":0,"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/posts\/34739\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/media\/14550"}],"wp:attachment":[{"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/media?parent=34739"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/categories?post=34739"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wpstaging.timetrackapp.com\/en\/wp-json\/wp\/v2\/tags?post=34739"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}